This policy outlines the procedures for managing hardware and software assets at Aiden to ensure proper tracking, use, and return of company assets.

This policy applies to all employees, contractors, and third parties who use or manage software assets within the organization. Compliance with this policy is mandatory. Failure to adhere to these guidelines may result in disciplinary action.

This policy is reviewed annually and updated as necessary to reflect changes in technology, business needs, and security requirements. For any questions or clarifications regarding this policy, please contact IT Management.

Hardware Asset Management

The following procedures for managing hardware assets at Aiden ensure proper tracking, use, and return of company-issued devices.

1. Asset Acquisition and Registration

• All new hardware acquired or leased by the company must be logged in the ‣.
• IT Management is responsible for maintaining an up-to-date inventory of all hardware assets.

2. Asset Assignment

• When hardware is assigned to an employee, they must review and acknowledge the Acceptable Use Policy.
• IT Management will document the assignment of assets to specific employees in the asset registry.

3. Asset Return

Employees are required to return company-issued hardware assets under the following circumstances:

• Upon termination of employment or contract, on or before the last working day.
• When changing roles within the company if the new position no longer requires specific hardware.
• Upon request from the company for maintenance, upgrades, or inventory audits.

4. Preparation for Asset Return

• Employees should remove any personal data or files they wish to retain before returning the asset.